Equipment, ductwork, controls — one estimate, one Procore push
ProBidCore keeps RTUs, AHUs, ductwork, hydronic piping, controls, and TAB scope as separate Procore-ready line items under Division 23. Bid plan-spec or design-build in the same workflow.
No credit card required. Cancel anytime during the trial.
What hvac contractors actually struggle with
The day-to-day pain points we built ProBidCore to eliminate.
Equipment lead times keep changing the bid
Update unit costs and lead-time notes per line item; re-sync without creating duplicate Procore budget rows.
Controls scope gets bid as a black box
Break controls scope into discrete line items (controllers, sensors, programming, commissioning) so the GC's Procore budget reflects what's actually being installed.
Design-assist work needs a budget before drawings exist
Use ProBidCore as your working budget during design-assist; sync to Procore the moment GMP is set.
Estimate, connect, push. Three steps, no spreadsheets.
Estimate by major equipment + duct/pipe scope
RTUs, AHUs, chillers, boilers, VAV boxes, ductwork (LF + lbs), hydronic piping, refrigerant piping, controls, TAB — each with its own WBS code.
Use cost types the GC's PM expects
Equipment (E), labor (L), material (M), subcontract (S) — so the Procore budget rolls up by category without manual reclassification.
Push and lock the audit trail
Every sync is logged with a timestamp. Re-syncs PATCH existing lines, so change orders flow cleanly into Procore without duplicate budget entries.
Who's using this
HVAC contractors use ProBidCore on commercial offices, healthcare, K-12, lab, and industrial scopes where the GC requires Procore-native budget submission.
ProBidCore vs the way you're doing it now
The honest comparison. No "synergy" bullet points.
| What it takes to… | Excel + manual entry | CSV reformat for Procore | ProBidCore |
|---|---|---|---|
| Build the estimate | Hours per bid | Hours per bid | Hours per bid |
| Get it into Procore's budget | 2–4 hrs of re-keying | 30–60 min of cleanup | One click (~10 sec) |
| Handle a scope change mid-bid | Re-key affected rows | Re-export, re-clean, re-import | Edit + re-sync (PATCH-safe) |
| Avoid duplicate budget rows on re-sync | Manual diff | Manual diff | Automatic — built in |
| Audit trail of what was pushed | Email chain | Spreadsheet version history | Timestamped sync log per project |
| Reuse last project as a template | Copy/paste, hope formulas survive | Copy/paste + reformat | One-click duplicate |
| Setup time before first push | Already done | 30+ min per import | Under 5 minutes (one-time OAuth) |
Estimated time savings: 2–4 hours per bid. At $75/hr loaded PM rate, ProBidCore pays for itself after one project.
One-click Procore sync
Push every line item with a single button. PATCH-safe re-syncs.
OAuth 2.0 secure
Tokens auto-refresh. No passwords stored. Audit-logged every sync.
14-day free trial
No credit card. Bring a real bid; push to a real Procore project.
Further reading
Sync construction estimates to Procore in under 60 seconds
Step-by-step walkthrough of the one-click Procore push workflow for HVAC and mechanical subs.
WBS code best practices for construction estimating
How to structure Division 23 codes across equipment, duct, piping, and controls.
How to avoid double data entry between estimating and Procore
Stop re-entering equipment and ductwork quantities into the GC's Procore budget by hand.
FAQ
The questions hvac contractors ask before signing up.
Can I bid sheet metal and piping as one or split scopes?
Either. Most HVAC contractors bid them as one ProBidCore project and use WBS structure (23-31 ductwork, 23-21 piping) to split the rollup in Procore. If you have a separate sheet-metal sub, create two ProBidCore projects and sync to two different Procore projects.
How do I handle equipment where the quote expires before award?
Update the unit cost in ProBidCore when the new quote comes in and re-sync. ProBidCore PATCHes the existing Procore line item — the budget stays current without creating duplicate rows or requiring a manual Procore edit.
We do design-assist GMP work where the scope evolves over months. How does ProBidCore help?
Use ProBidCore as your working estimate throughout design-assist. Push to Procore at each GMP milestone. Because re-syncs PATCH rather than duplicate, each push reflects the current estimate without cluttering the Procore budget with historical versions.
How do I separate controls and TAB scope from the mechanical scope in the Procore budget?
Assign controls scope to Division 23-09 and TAB scope to Division 23-05 (or whatever codes match the GC's Procore template). ProBidCore lets you assign any WBS code per line item, so the GC's PM can see each discipline independently.
Is there a free trial?
Yes — 14 days, no credit card required. Build a real estimate, push it to your Procore sandbox or live project, and decide. Cancel anytime during the trial with no charge.
What happens if I cancel my subscription?
Your data stays exportable for 30 days. Export every project as CSV, keep your audit logs, and walk away clean. We don't hold your estimates hostage. The Procore-side data we pushed remains in Procore — it's your budget, not ours.
How is pricing structured?
Per-user monthly subscription on a 14-day free trial. No setup fees, no per-sync charges, no per-project limits. See the pricing page for current tiers. Volume discounts available for teams of 10+.
Stop double-entering your estimates into Procore
14 days free. No credit card. Connect your Procore account, push a real estimate, and decide if it earns its keep.
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